Job Title: Facilities Administration Manager for Palstone Park Recreation Ground facilities.
This is a multi-task role to ensure the smooth running of the facilities
Reporting to: Trustees of South Brent Recreation Association and the Committee
Introduction: For over 40 years the Recreation Association has been run and managed by volunteers, and we now feel the time has come to have a plan which will adapt to future needs. To this end we want to find person/persons to carry out the administration for the running of the Rec.
The job will be flexible and some duties can be carried out from home. Hours vary.(payment will reflect hours spent on tasks reflected in monthly timesheets £18 per hour self-employed preferred) Total job is based on 15 hours a week or 60 hours a month. Individual tasks will vary depending on demand as some tasks such as bookings will be more constant whereas others would be once a month such as minutes.
We are looking for someone/people who are organised, have computer skills, are friendly, honest and preferably have experience working for a community organisation .Also preferably live in South Brent
Key tasks These could be broken down into sections perhaps carried out by more than one person
- Be responsible for taking bookings and sending out booking forms. Ensure that all bookings are listed on the calendar. This will also include football, cricket and judo fixtures.
- Check the facilities regularly
- Answer emails regarding enquiries regarding the Rec
- Must be willing to work and communicate with the current trustees to fully understand how things happen and work as a team. Some jobs such as accounts may be a gradual process as they become familiar with routines.
- Take minutes at monthly meetings and circulate all necessary paperwork for meetings. Possibly attend meetings as a representative of South Brent Recreation Association.
- Keep website updated and submit items for Parish Newsletter 4 times a year,
Manage posts on social media
- Help Sourcing and applying for grants Have creative ideas and experience when approaching grant applications and opportunities.
- Assist meetings with contractors.
- Become familiar with the process of invoices and bill payments and keeping Financial Accounts to present to monthly meetings and preparing for year end accounts for inspection
If you are interested please contact Anne: nichollsbennie2@gmail.com
or Peter: peterkelly@spxservices.co.uk